Series III

Sustainable Preservation Practices for Managing Storage Environments – Series III

Funded by the National Endowment for the Humanities Education & Training Grant Program, presented by the Image Permanence Institute, Rochester Institute of Technology.

This is the third series of highly successful free workshops and webinars for collections care and facilities staff in cultural institutions. Over 2,000 individuals participated in the last two series – 99.5% rated the presentations clear, useful, well organized, and relevant.

Presenters combine an extensive knowledge of preservation, the impact of environment on the rate of material decay, and a holistic understanding of mechanical system design and operation.

Designed to enable collections care and facilities staff in cultural institutions to work together to define and achieve an optimal preservation environment—one that combines the best possible preservation of collections with the least possible consumption of energy, and is sustainable over time.


Workshop Hosts and Presentation Dates


  • September 29-30, 2014 – Hosted by the Museum of Fine Arts – Boston, MA
    Held in the Alfond Auditorium, 465 Huntington Avenue
  • October 28-29, 2014 – Hosted by the American Museum of Natural History – New York, NY
    Held in the Linder Theater, Central Park West at 79th Street
  • November 4-5, 2014 – Hosted by the California Preservation Program – Berkeley, CA
    Held in the David Brower Center, 2150 Alston Way
  • December 9-10, 2014 – Hosted by the Smithsonian Institution Archives – Washington, DC
    Held in the Smithsonian American Art Museum & National Portrait Gallery’s McEvoy Auditorium, 750 9th Street NW
  • January 13-14, 2015 – Hosted by the Amon Carter Museum – Fort Worth, TX
    Held in the Museum Auditorium, 3501 Camp Bowie Boulevard

Each Two-Day Workshop Will

  • Convey the latest information and best practices for sustainable management of collection storage environments
  • Encourage collections and facilities staff to work together to define and achieve an optimal preservation environment
  • Provide a greater understanding of mechanical system functions and identify areas where responsible energy-saving strategies are possible
  • Suggest guidelines and methods for managing voluntary or mandated changes in environmental settings without reducing preservation quality
  • Present the latest tools and practices for analyzing environmental data, rating preservation quality, and identifying the risk of material decay
  • Provide participants with a copy of IPI’s popular 112-page Guide to Sustainable Preservation Practices for Managing Storage Environments




Webinar Series

Series III webinars will be scheduled between January and November 2015. Presentations will deliver both basic and advanced information. Topics include:

  • An Introduction to Sustainable Practices in Environmental Management
  • Understand the Risks & Benefits of Your Storage Environment
  • Best Practices for Environmental Data Collection and Analysis
  • Dealing with Temperature & Moisture Extremes in Your Environment
  • Equilibration and Enclosures
  • Understanding Mechanical Systems
  • Diagnosing and Addressing Inefficient HVAC Operations
  • Building Envelopes and Moisture Control
  • Becoming Sustainable – Real-World Approaches

Webinar dates will be posted once they have been finalized.


Who Should Participate?

  • Facilities administrators, HVAC technicians, curators, conservators, directors, librarians, archivists and collection managers
  • We strongly encourage Collections and Facilities staff to attend together to receive the training they need to manage storage environments for preservation and sustainability
  • Administrators and Facilities staff will learn how optimal practices can yield a 10% to 30% reduction in energy costs using existing equipment without risk to collection preservation
  • Collections care and preservation staff will be introduced to recent research findings regarding the effect of changes in temperature and relative humidity settings—including temperature and relative humidity setbacks and mechanical system shutdowns


Registration Information

There are no registration fees for the workshops or the webinars, allowing IPI to reach the widest number of interested individuals. Workshop participants are required to pay their own travel, food, and housing expenses. Limited space is available at each venue—register early if you are certain that you can attend. Contact IPI directly if you need to cancel your registration so that other participants can sign up.



Contact Patti Ford at 585-475-2843 or